BelgianTeam/ComputerFairs/Antwerpen_2009-05-24

Antwerpen_2009-05-24

When? Where? What?

24 May 2009
Antwerpen Zaal Schijnpoort (Schijnpoortweg 55A) http://www.sporthalschijnpoort.be/
Dipro Micro Mega Market Computerbeurs

Participants

For sure, we need full manning (6) from 9h. (installation and coordination) to 14h.

Jurgen Gaeremyn (not present due to external circumstances)
Patrick Coeman (not present due to external circumstances)
Michel Daggelinckx (present as visitor of the fair but not at the booth)
Matthew Deboysere
Jean Huberts
Willem (from 09 to 14 h.)
Bert Van de Poel (not present in the booth but active in Computerclub C&T booth)

Fees

38 € in fees paid by public gifts

Practical

IRC meeting : on 21/05/2009 at 21 h. for last minute coordination
Access plan to the Zaal Schijnpoort : parking free

Stuff needed

paper, attachments, various

Posters (Tux, the de weg naar vrijheid - Jean)
Flyers ubuntu_strooibriefje4xA6.pdf (Jean)
Sheet Informatie-Information_Ubuntu.odt (Jean)
Pen's (Jean)
Tablecloth (Matthew, Jean)
Power extension cords + power strips (Jean).
1 inflatable Tux (Jean (pieter) not used due to the lack of place)
small Tux 25 cm.(Jean)
Contribution urn (Jean)
Duct tape and other bureau material (Jean)
commercial stands (format: A6) (Matthew)
4 plastic stands (for paper A4) (Jean)
2 CD stands (Jean)

electronics

cd's Ubuntu 9.04 official (Jean), + reserve 40 blanco cd's + paper bags for them (Jean)
PC : 1 PC (LCD Panel PC from Jan), 2 PC (+screen) (Patrick, not present),
laptops : 1. HP dv6012 dualboot XP/Ubuntu 8.10 (Jean), 2. Acer TravelMate 4000 (from Ghent eventbox), 3. (Matthew) 4. (Patrick not present)
netbook : no
additional flat screens : 1 TV Sony screen 65 cm (Jean), '1 LCD 24" (16/9)(Patrick, not present)'
eID card reader : no
beamer (Mattew) + screen (Jan-Jean)
continuous slideshow Ubuntu_short_presentation-NL.odp (Jean)
internet via 3G (Patrick, not present)
possibility of WiFi connection (Michel not present)
Suggestion : To answer to basic FAQ (how to work with live-cd ? and possibility dual-boot Ubuntu + Win ?), it could be positive to support the answer by demonstrations with a reserve (ad-hoc) computer. It is also a way to keep the attention of interested people and to give more explanations.

What else?

Digital cameras
support (+/- 30 cm) to elevate laptops for easy work when standing...
some kind of support for the posters

Report

The booth has been organized as described in this wiki (3 volunteers (Willem, Jean, Matthew) due to 2 cancellations and 1 non appearance), enough hardware (3 laptops, 1PC, 1 additional TV screen and 1 beamer) and additional material.

The Dipro Computer fair was coupled with a photography fair at the same place. the Ubuntu-be booth was located inside the rows at a unfavorable location, but next to the booth of Computerclub C&T. There was not enough place for visitors to walk.

The work was organized as follow : TV screen + 1 laptop at the beginning of the booth, 1 or 2 volunteers in front of the booth (for an easier contact with visitors) to address the public attracted by the presentation (see wiki : Ubuntu_short_presentation-NL.odp), giving explanations and demonstrations (1 laptop and 1 PC), distributing flyers and cd's ; 1 volunteer at the other side of the booth for other explanation with 1 laptop + beamer and general control/security of the booth.

Our booth (2 tables) was too small for our deployment and we lacked of depth back of the booth due to other booths material. We should ask the Dipro organization at least 3 tables and a better location (like at a wall and close to the main entrance)

The booth was correctly decorated with table cloth, posters, flyers, plastic stands with A4 and A6 flyers. We improvised a kind of support with sticks to fix 3 posters as background of the booth. Working with laptop on the table is not easy when you and the visitor are standing in front of the table, we should find a simple solution to elevate the laptop('s) with a ± 30 cm high support.

No WiFi, nor internet connection.

We distributed approximatively 100 flyers, 80 information sheets, 60 explanation sheet about live-cd's and 100 cd's Ubuntu 9.04 (+ a few other versions), always on request of interested persons and with explanation.

From 10 to 15 h. : many interested visitors, we were permanently busy with questions, explanations and demonstrations (full manning of the booth with more than 3 volunteers was necessary !). From 15 to 16.30 h. : less visitors, but permanently 2 or 3 visitors with questions. Till 16.30 h. people came through with some questions.

Most visitors knew about Ubuntu and were interested by additional information. Some people did not know about the existence of Ubuntu, likely they were more interested by the photography fair than in computer, but we succeed to attract their attention. The (slide show) general presentation of Ubuntu has been successful for this public.

Many questions about the co-existence Ubuntu - Windows (dual boot) and how to work with a live-cd. When possible, we combined explanation and demonstration. Suggestion : we should prepare short video's (without comment) as demonstration to explain : the step “Partitioning – where to install Ubuntu” during the install process ; the dual-boot Ubuntu – Windows.

Finance : after reimbursement of the booth fee, 61,58 euro were transferred to Ubuntu-be account by Matthew.

Summary : it was a very successful event for Ubuntu promotion, but not enough volunteers (1 from Antwerp and 2 coming from Ostend).