SubmitMeeting

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This page describes how to go about getting your meeting summarized. * THIS IS PROPOSED VERSION *
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 1. ''Subscribe to the scribes mailing list'' '''WE NEED A LIST'''
 1. Ensure you have an agenda filled out. Create it at wiki.ubuntu.com/ScribesTeam/Log/<Teamname>/<yyyymmdd> and base it on the [:ScribesTeam/MeetingTemplate: template]. Ensure that you add your team category to the bottom of the page. ''[should we just use MeetingLogs for now??]'' - Ausimage
 1. Send an email to [[MailTo(ubuntu-scribes AT cjo20 DOT net)]] '''''At least 48 hours''''' before the meeting is due to start, stating the:		 == Get your meeting summarized ==

## 1. ''Subscribe to the scribes mailing list'' '''WE NEED A LIST'''
 1. Post your Team's agenda to MeetingLogs under your Team or LoCo name using this [:ScribesTeam/MeetingTemplate: template]. (eg {{{MeetingLogs/<YourTeam>/<yyyymmdd>}}}) Alternatively, if your team or loco has a seperate site, create a similar structure there and use the same template.
 1. Send an email to the[[MailTo(ubuntu-scribes AT cjo20 DOT net, Scribes Team Mailing List)]] '''''At least 48 hours''''' before the meeting is scheduled. Your email should include:
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  * Location
  * Contact details (i.e. irc nickname)		   * Location (channel)
  * Contact details with your irc nickname
  * Person responsible to finish summary with email or irc nick name
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 1.#3 Hold your meeting as normal, using the bot tags (as described [:ScribesTeam/MootBot: here])
 1. Send an email to [[MailTo(ubuntu-scribes AT cjo20 DOT net)]] confirming that the meeting took place as expected. A member of the team should reply, confirming that they will summarize the meeting.
 1. The summary of the meeting should be on the scribes wiki page (wiki.ubuntu.com/ScribesTeam/Log/<Teamname>/<yyyymmdd>) - you should be emailed when it is posted.		  1. Hold your meeting as normal, using the bot tags (as described [:ScribesTeam/MootBot: here])
 1. Send an email to [[MailTo(ubuntu-scribes AT cjo20 DOT net, Scribes Team Mailing List)]] confirming that the meeting took place.
 1. The summary and log of the meeting will be posted to the page noted for the agenda - you should be emailed when it is posted.
 1. The individual responisble for final summary should complete the summary.

* THIS IS PROPOSED VERSION *

Get your meeting summarized

  1. Post your Team's agenda to MeetingLogs under your Team or LoCo name using this [:ScribesTeam/MeetingTemplate: template]. (eg MeetingLogs/<YourTeam>/<yyyymmdd>) Alternatively, if your team or loco has a seperate site, create a similar structure there and use the same template.

  2. Send an email to theMailTo(ubuntu-scribes AT cjo20 DOT net, Scribes Team Mailing List) At least 48 hours before the meeting is scheduled. Your email should include:

    • Team name
    • Time (UTC preferred)
    • Date
    • Location (channel)
    • Contact details with your irc nickname
    • Person responsible to finish summary with email or irc nick name
    • A link to the agenda
    If you have not received confirmation within 24 hours, please try to contact Seeker` on irc.freenode.net

  3. Hold your meeting as normal, using the bot tags (as described [:ScribesTeam/MootBot: here])

  4. Send an email to MailTo(ubuntu-scribes AT cjo20 DOT net, Scribes Team Mailing List) confirming that the meeting took place.

  5. The summary and log of the meeting will be posted to the page noted for the agenda - you should be emailed when it is posted.
  6. The individual responisble for final summary should complete the summary.

CategoryScribesTeam

ScribesTeam/SubmitMeeting (last edited 2008-08-06 16:20:13 by localhost)