HowToSummarize

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This page describes how to summarize a meeting. * THIS IS THE OFFICIAL VERSION APPROVED 2007-03-05 *
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 1. When an email is sent to the list informing you that there is a meeting ready to summarize, reply to the list stating that you will be responsible for summarizing it.
 1. Obtain the two log files generated by mootbot
 1. Copy the raw IRC log into the log section at the bottom of the file.
 1. Ensure that the CategoryXyzTeam is at the bottom of the agenda.		 == How to summarize your meeting ==

=== with MootBot ===
 ''follow [:ScribesTeam/SubmitMeeting] first''
 1. Ensure the summary and log files generated by mootbot are posted on the page you gave for the agenda link.
 1. Ensure that the {{{Category<YourTeam>}}} is at the bottom of the agenda.
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 1. For each summary topic create a link to the corresponding log topic. (eg. `}}}[[`Anchor(target)]]`{{{ `just above the topic in the log. {{{[#target topic]}}} around the topic in the summary)
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=== without MootBot ===
 1. Create a page for your Team's meeiting on MeetingLogs under your Team or ``Lo``Co name using this [:ScribesTeam/MeetingTemplate:template]. (eg {{{MeetingLogs/<YourTeam>/<yyyymmdd>}}}) Alternatively, if your Team or ``Lo``Co has a seperate site, create a similar structure there and use the same template.
 1. Place your Team's Agenda, Summary and Log under the appropriate sections on the page.
 1. Follow steps 2 through 4 under ''with ``Moot``Bot''.

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 ''[:MeetingLogs/Scribes/20070215: Example of a Meeting Summary]''

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CategoryScribesTeam

* THIS IS THE OFFICIAL VERSION APPROVED 2007-03-05 *

How to summarize your meeting

with MootBot

  • follow [:ScribesTeam/SubmitMeeting] first

  • Ensure the summary and log files generated by mootbot are posted on the page you gave for the agenda link.

  • Ensure that the Category<YourTeam> is at the bottom of the agenda.

  • Fill in the list of participants (should be provided in the log soon)

  • For each summary topic create a link to the corresponding log topic. (eg. }}}[[Anchor(target)]]{{{ just above the topic in the log. [#target topic] around the topic in the summary)

  • For each point on the agenda, pull together any [ACTION], [AGREED] and [LINK] tags into a text summary.

without MootBot

  1. Create a page for your Team's meeiting on MeetingLogs under your Team or LoCo name using this [:ScribesTeam/MeetingTemplate:template]. (eg MeetingLogs/<YourTeam>/<yyyymmdd>) Alternatively, if your Team or LoCo has a seperate site, create a similar structure there and use the same template.

  2. Place your Team's Agenda, Summary and Log under the appropriate sections on the page.

  3. Follow steps 2 through 4 under with MootBot.

  • [:MeetingLogs/Scribes/20070215: Example of a Meeting Summary]

CategoryScribesTeam

ScribesTeam/HowToSummarize (last edited 2008-08-06 16:28:33 by localhost)