MeetingChecklist

Revision 15 as of 2009-11-04 06:24:31

Clear message

Our meetings are held for one hour every other Sunday in our IRC channel. This is a simple checklist of actions that we already take for each meeting.

Before the Meeting

Shortly After the Meeting

  • Post IRC log file (removing joins & parts) to meeting page. Add include of menu to top of the page. Remove "Your Agenda Item Here" and "We hope to see you..." lines.

  • Edit CaliforniaTeam/Meetings to create a new subheader under "Previous Meetings" for the meeting that just happened

  • Edit (click here) CaliforniaTeam/Meetings/Current to reflect meeting + 1 date.

  • Edit CaliforniaTeam/Menu dates - remove current meeting, add meeting + 2 date

  • Create meeting + 2 wiki page, use copy and paste of "Show Raw" of meeting + 1 and edit with the new date in the text

  • Add new Facebook event for event + 2 including link & upload ubuntu-cali.png

  • Add old Facebook event for event + 2 including link & upload ubuntu-cali.png

  • Post to Forum thread Latest IRC Meeting Agenda & Log the current meeting page URL.

  • Change #ubuntu-california "/topic" to reflect meeting + 1 date

A Few Days After the Meeting

  • Change the "Agenda" title on the meeting page to "Original Agenda"
  • Add a "Summary" section and write a short bullet-point summary of the meeting (see previous meetings for examples)
  • Remove "If you have anything else you'd like to add...", "Our meetings are held for one hour...", and "Hope to see you online!" from the meeting page if they're there.

  • Copy the new summary section to CaliforniaTeam/Meetings

Many thanks to all those helping with these sometimes mundane but important tasks!