MeetingChecklist

Differences between revisions 18 and 27 (spanning 9 versions)
⇤ ← Revision 18 as of 2010-04-19 07:12:24 →
Size: 2433
Editor: adsl-68-127-154-112
Comment: Updated instructions, adding alternate Facebook URL
← Revision 27 as of 2025-10-27 19:22:14 → ⇥
Size: 2328
Editor: grantbow
Comment: meeting log and page editing clarification
Deletions are marked like this. Additions are marked like this.
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## page was renamed from MeetingChecklist
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 * identi.ca announcement to [[http://identi.ca/ubuntucalifornia|identi.ca/ubuntucalifornia]] automatically forwarded to [[http://twitter.com/ubuntu_us_ca|twitter.com/ubuntu_us_ca]].  * Posterous announcement which updates [[http://twitter.com/ubuntu_us_ca|twitter.com/ubuntu_us_ca]], [[http://identi.ca/ubuntucalifornia|identi.ca/ubuntucalifornia]] and [[http://www.facebook.com/ubuntu.california|facebook.com/ubuntu.california]]
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 * Edit [[CaliforniaTeam/Meetings]] to create a new subheader under "Previous Meetings" for the meeting that just happened
 * Edit ([[https://wiki.ubuntu.com/CaliforniaTeam/Meetings/Current?action=edit|click here]]) [[CaliforniaTeam/Meetings/Current]] to reflect meeting + 1 date.
 * Post IRC log file (removing joins & parts) to meeting page. Add include of menu to top of the page. Remove "Your Agenda Item Here" and "We hope to see you..." lines.
 * Edit [[CaliforniaTeam/Menu]] dates - remove current meeting, add meeting + 2 date		  * Edit ([[https://wiki.ubuntu.com/CaliforniaTeam/Meetings?action=edit|click here]]) [[CaliforniaTeam/Meetings]] and create a new subheader under "Previous Meetings" for the meeting that just happened.
 * Edit ([[https://wiki.ubuntu.com/CaliforniaTeam/Meetings/Current?action=edit|click here]]) [[CaliforniaTeam/Meetings/Current]] with the date for the next meeting.
 * Post meeting log from [[https://irclogs.ubuntu.com/|irclogs.ubuntu.com]] (without joins, parts, or quits) to meeting page (header `=== IRC Log ===`, wrap in {{{ {{{#!IRC ... }}} }}}). Add `||<<Include(CaliforniaTeam/Menu)>>||` to the top of the page. Remove the "Your Agenda Item Here" and "We hope to see you..." lines. Change the "Agenda" heading to "Original Agenda".
 * Edit ([[https://wiki.ubuntu.com/CaliforniaTeam/Menu?action=edit|click here]]) [[CaliforniaTeam/Menu]] dates - remove current meeting, add meeting + 2 date
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 * Change #ubuntu-california "/topic" to reflect meeting + 1 date
 * Add new [[http://www.facebook.com/ubuntu.california|Facebook page]] (aka. the [[http://www.facebook.com/pages/Ubuntu-California-Local-Community-Team/134414293173|other url]]) event for event + 2 including description text, link & upload [[https://wiki.ubuntu.com/CaliforniaTeam/Menu?action=AttachFile&do=get&target=ubuntu-cali.png|ubuntu-cali.png]]
 * Post to [[http://california.ubuntuforums.org/|Forum]] thread [[http://ubuntuforums.org/showthread.php?t=881576|Latest IRC Meeting Agenda & Log]] the current meeting page URL.		  * Change #ubuntu-us-ca "/topic" to reflect meeting + 1 date
## * Add a forums post in the [[http://ubuntuforums.org/showthread.php?t=881576|Latest IRC Meeting Agenda & Log]] thread with a link to past and next meeting's agendas
 * Add new meeting ([[http://loco.ubuntu.com/meetings/ubuntu-california/add/|click here]]) to loco.ubuntu.com
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 * Change the "Agenda" title on the meeting page to "Original Agenda"
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 * Remove "If you have anything else you'd like to add...", "Our meetings are held for...", and "Hope to see you online!" from the meeting page if they're there.

Our meetings are held for one hour every other Sunday in our IRC channel. This is a simple checklist of actions that we already take for each meeting.

Before the Meeting

Shortly After the Meeting

  • Edit (click here) CaliforniaTeam/Meetings and create a new subheader under "Previous Meetings" for the meeting that just happened.

  • Edit (click here) CaliforniaTeam/Meetings/Current with the date for the next meeting.

  • Post meeting log from irclogs.ubuntu.com (without joins, parts, or quits) to meeting page (header === IRC Log ===, wrap in  {{{#!IRC ...  }}}). Add ||<<Include(CaliforniaTeam/Menu)>>|| to the top of the page. Remove the "Your Agenda Item Here" and "We hope to see you..." lines. Change the "Agenda" heading to "Original Agenda".

  • Edit (click here) CaliforniaTeam/Menu dates - remove current meeting, add meeting + 2 date

  • Create meeting + 2 wiki page, use copy and paste of "Show Raw" of meeting + 1 and edit with the new date in the text
  • Change #ubuntu-us-ca "/topic" to reflect meeting + 1 date

A Few Days After the Meeting

  • Add a "Summary" section and write a short bullet-point summary of the meeting (see previous meetings for examples)

  • Copy the new summary section to CaliforniaTeam/Meetings

Many thanks to all those helping with these sometimes mundane but important tasks!

CaliforniaTeam/MeetingChecklist (last edited 2025-10-27 19:22:14 by grantbow)