'''When? Where? What?'''

    *  When ? 10/10/2010
    *  Where ? [[http://www.kortrijkxpomeetingcenter.com/ | Kortrijk Xpo ]] (Doorniksesteenweg 216)
    *  What ? [[http://www.dipro.be/benl/micro_mega_market | Dipro Micro Mega Market]] - Computerbeurs 

'''Participants'''

    * Wamukota
    * Jean7491
    * Matthew
    * JanC
    * Alain D. (vanaf 13 u.)

Fees

    * 38 euros paid by public gifts 

Practical

    * IRC meeting for coordination: during the weekly meeting on 07/10/2010 at 21.00 hr. on IRC #ubuntu-be
    * Promotion of the booth within Ubuntu-be community and locally ?
    * Think about a good setup of the booth !
    * Don't forget to add at the entrance of the fair posters inviting to the booth !

'''Stuff needed'''

paper, attachments, various

    * Banner Belgian LoCo Team : (Jean7491)
    * Posters 
        * "Ubuntu highway to freedom is now open" (Jean7491)
        * "Free your PC" (Jean7491)
        * "Linux-Tux":  no
        * Simple posters for the entrance of the event : (Jean7491)
    * Flyers 2009 Ubuntu-be :  (Jean7491)
    * Flyer use of live-CD :  (need to be updated?)
    * Sheet Informatie-Information_Ubuntu.odt :  (version 10.04LTS?)
    * Pen's : (?)
    * Tablecloth :  (Jean7491)
    * 1 inflatable Tux : no
    * x figuurtjes Tux :  (no)
    * Contribution urn :  (Jean7491)
    * Duct tape and other buro material :  (Jean7491)
    * 1 long power extension cords :  (Jean7491)
    * 3 power strips (4 sockets minimum) :  (Jean7491)
    * anti-theft cables for laptops : (Jean7491 (1))

electronics

    * CD's ( 30 originals + 15 copies +   blanco) + 20 paper bags:  (Jean7491)
    * boot-able USB sticks : (?)
    * PC : (1 desktop  (10.04LTS)no screen: Jean7491)
    * laptops : (1(10.04LTS)x Jean7491)
    * netbook : (1x Wamukota 10.04LTS), 1x JanC)
    * additional flat screen s: (Matthew)
    * eID card reader :  (no)
    * beamer + screen : (no)
    * Audio set : (PC desktop has no audio-boxes) (?)
    * External cd writer : (no)
    * ...
    * continuous slideshow Ubuntu_short_presentation-NL.odp, how to install 10.04LTS + 10.10 :  (see wiki))
    * ISO's on an USB stick (Ubuntu, Kubuntu, Xubuntu, Alternate, 64 bits, netbook, etc..) : (no)
    * Possibility of WiFi connection : 20 euros for a day
    * ... 

What else?

    * Digital camera :  (Jean7491), (Matthew)
    * candies : (?)
   * fresh drink : (?) 

'''Report'''

The fair was a fairly good event.

The team was composed of 4 volunteers from Ostend (2) and Brugge (2), with a reinforcement  in the afternoon (1 local volunteer).

The booth was located close to the entry, good visible, more than 4 m. lenght and enough depth to set up the booth in U-form: despite a relatively narrow corridor, it was easier to attract visitors to our “Ubuntu-space” for more explanations and to fix their attention on demonstrations.

As usual, more visitors in the fair from the opening till 14.00 hr., and after a smaller but steady influx of visitors. The team was well busy all the day long.

A poster and flyer's were available at the entrance of the fair to inform and attract visitors to the booth, and it seems to be working.

With 1 PC for continuous presentation, with a 23” LCD screen, and 3 laptops for explanation and demonstrations, we had enough hardware, but not enough if we had to burn CD's !

We distributed approximately 120 cd's. We had a stock of 10.04LTS CD's from Canonical.

Finance : 

- total of public gifts = 139,90 euros, 

- charges : booth-fee (38 euros), wifi connection (20 euros), 

- benefit : 81,90 euros for Ubuntu-be. 

Lessons learned

- Ubuntu-be needs a volunteer from Kortrijk area who could help to find locally other volunteers and to coordinate the booth, as in the other areas. 

- For a more visible promotion of the booth, we should use a support for posters or banner, higher than 2 m. : it needs to be simple, light and easy to transport in a car. White boards are available to fix posters/banner on it.

'''Pictures'''

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