Ubuntu-be.org 2008 kickoff meeting

Sunday Jan 06 2008 starting at 9.15

Location

• @ IndyMedia office, Haachtsesteenweg / Chaussée de Haecht 51, Schaarbeek

• MarkVandenBorre has taken care of practical arrangements with IndyMedia people.

• Easy to reach by public transport (15' walk from Brussels north station)

• [http://maps.google.be/maps?f=q&hl=nl&geocode=&q=Haachtse+Steenweg+51%2FN21+%4050.855880,+4.368550&sll=50.857462,4.368567&sspn=0.010945,0.030727&ie=UTF8&ll=50.857462,4.368567&spn=0.010945,0.030727&z=15&iwloc=addr&om=1 Map]

Participating

*** IF YOU WANT TO JOIN US, PLEASE SMS MARK YOUR NAME ASAP AT +32 486961726; 25 PEOPLE IS THE LIMIT ***

• please bring a wifi equiped laptop with gobby (collaborative editor) installed
• if possible, please also bring a power strip, power cable, ethernet cable, switch

• confirmed: BenjaminSion, MarkVanDenBorre, FrancoisCauwe, ChristopheVandeplas, SebastianSchauenburg, PierreBuyle, JanClaeys, DieterVanderfaeillie (morning), AnneliesBollen, AlexandreLaurent, BartBroeckx, KoenWybo, Koen Vervloesem

• to be confirmed: DennisKaarsemaker, WesleyStessens, CédricJanssens, BenoîtPlunus

• unfortunately not able to make it: PieterVerledens, PierreVorhagen, RoelHuybrechts, RobVanDyck

Schedule

([:/how this schedule was decided])

• 9.00 AM: MarkVandenBorre, ChristopheVandeplas, FrançoisCauwe and DieterVanderfaeillie prepare the room

• 9.15-9.45: participants starts trickling in.

• 10.00-10.20: [:/short intro] (MarkVandenBorre)

• 10.30-11.30:

  • session 1A: [:/use of ubuntu in education] (DieterVanderfaeillie tbc)

  • session 1B: [:/support points map] (PierreBuyle tbc)

• 11.30-12.30:

  • session 2A: [:/fairs - past & plans] (MarkVandenBorre)

  • session 2B: [:/promotional materials] (FrançoisCauwe tbc)

• 12.30-14.00: noon break
• 14.00-15.00:

  • session 3A: [:/cooperation with nl, fr, de] (SebastianSchauenburg tbc)

  • session 3B: [:/coordination within ubuntu-be.org]: fr-nl-de, private information,... (ChristopheVandeplas tbc)

• 15.00-16.00:

  • session 4A: [:/ubuntu 8.04 lts and press] (KoenVervloesem tbc)

  • session 4B: <spare slot>

• 16.00-16.30: short break
• 16.30-17.30:

  • session 5A: [:/education on ubuntu] (KoenWybo tbc)

  • session 5B: <spare slot>

• 17.30-18.00: [:/closing discussion] (MarkVandenBorre) + cleanup

• food with interested participants

Logistics

• ChristopheVandeplas will take care of food & drinks

  • refund from ubuntu-be.org war chest
  • donations appreciated!
  • approx 25 people
  • fruit (apples, ananas, pineapples, ... )
  • bread + things to put on it
  • drinks (water + softdrinks)

    • plastic glasses (JanClaeys has a package of 50)

• Name Badges/Stickers + pens: DieterVanderfaeillie

• power strips, switches, power & network cables

Subjects to pick from for the schedule

Internal PR/coordination

• Internal education of ubuntu-be.org members/Learning to evangelise. --> Chri, François

• Support point maps: Develop drupal / future?

• support points map: maintenance, cleaning up cruft: --> Mark

• coordination belgium project (FR_BE, NL_BE, DE_BE): --> Chri, François, Mark, Wesley

• Fundraising

• Release parties --> Wesley, Bart Broeckx

• Ubuntu-be.org website --> Pieter (see wiki), Wesley, Mark

• Fair evaluation and future planning: Dipro / FOSDEM (before noon?) --> Chri, Dieter, JanC, Mark

• private contacts list for ubuntu-be.org staff (press contacts, ...)
• Press contacts (LTS !)

• recruiting new active members --> François

• event planners team?
• planet: ubuntu-be.org members blog aggregation

External PR

• Educating people on ubuntu

• Promoting use in education (before noon?) --> François, Chri, Dieter Mark

• Relation to commercial partners --> François

• Marketing actions --> Chri, François

• contacts with NL, FR, DE --> JanC, Sebastian, Mark, Wesley

  • preferably, we need at least 1 participant who has some experience with ubuntu-fr!

Material & knowledge buildup

• localized CD --> JanC, Pieter (i wont be there, but i'll post something on the wiki), Wesley

• Eventbox
• educational materials

• DO: translating official desktop course: --> Mark

• female participation --> JanC (but I want at least 2 females attending too! )

• promotional materials (getting/creating posters,...)
• organise a translation sprint?
• organise a packaging jam?