Ubuntu-be.org 2008 kickoff meeting preparation

Sunday Jan 06 2008 starting at 9.15

Location

• @ IndyMedia office, Haachtsesteenweg / Chaussée de Haecht 51, Schaarbeek

• Mark takes care of practical arrangements with IndyMedia people.)

• Easy to reach by public transport

*** IF YOU WANT TO JOIN US, PLEASE SMS MARK YOUR NAME ASAP AT +32 486961726; 25 PEOPLE IS THE LIMIT ***

• confirmed: MarkVanDenBorre, FrancoisCauwe, ChristopheVandeplas, SebastianSchauenburg, PierreBuyle, JanClaeys, DieterVanderfaeillie (morning), AnneliesBollen, AlexandreLaurent, BartBroeckx, KoenWybo

• to be confirmed: DennisKaarsemaker, WesleyStessens, CédricJanssens

• unfortunately not able to make it: PieterVerledens, PierreVorhagen, RoelHuybrechts

Logistics

• ChristopheVandeplas will take care of food & drinks

• refund from ubuntu-be.org war chest
• donations appreciated!
• approx 25 people
• fruit (apples, ananas, pineapples, ... )
• bread + things to put on it
• drinks (water + softdrinks)

• plastic glasses (JanClaeys has a package of 50)

• Name Badges/Stickers + pens: DieterVanderfaeillie

The meeting itself

• 2 sessions in parallel
• each session is an 'implementation' or 'discussion' session.

Timing

• 9.00 AM: Mark, Christophe, François and Dieter will be there to help
• 9.15-9.45: Everyone starts to come.
• 10.00-10.20: short intro about the concept and goals for the day (Mark)

• 10.30-11.30: Session 1a & 1b

• 11.30-12.30: Session 2a & 2b

• 12.30-14.00: noon break

• 14.00-15.00: Session 3a & 3b

• 15.00-16.00: Session 4a & 4b

• 16.00-16.30: Quad-o'clock

• 16.30-17.30: Session 5a & 5b

• 17.30-...: short closing discussion (also discuss timings for next actions) + cleanup

Subjects

• 8 subjects will be picked from this list, 2 open slots for further elaboration
• criteria: relevance, interest, feasibility

Internal PR/coordination

• Internal education of ubuntu-be.org members/Learning to evangelise. --> Chri, François

• Support point maps: Develop drupal / future?

• support points map: maintenance, cleaning up cruft: --> Mark

• coordination belgium project (FR_BE, NL_BE, DE_BE): --> Chri, François, Mark, Wesley

• Fundraising

• Release parties --> Wesley, Bart Broeckx

• Ubuntu-be.org website --> Pieter (see wiki), Wesley, Mark

• Fair evaluation and future planning: Dipro / FOSDEM (before noon?) --> Chri, Dieter, JanC, Mark

• private contacts list for ubuntu-be.org staff (press contacts, ...)
• Press contacts (LTS !)

• recruiting new active members --> François

• event planners team?

External PR

• Educating people on ubuntu

• Promoting use in education (before noon?) --> François, Chri, Dieter Mark

• Relation to commercial partners --> François

• Marketing actions --> Chri, François

• contacts with NL, FR, DE --> JanC, Sebastian, Mark, Wesley

Material & knowledge buildup

• localized CD --> JanC, Pieter (i wont be there, but i'll post something on the wiki), Wesley

• Eventbox
• educational materials

• DO: translating official desktop course: --> Mark

• female participation
• promotional materials (getting/creating posters,...)
• organise a translation sprint?
• organise a packaging jam?