Proposed-Council-Structure

Revision 13 as of 2010-03-23 02:50:17

Clear message

Proposed Ubuntu-au Council structure

Current Model: Meritocracy

  • Loco Contact
  • Web Master

Election Process: Appointed

PRO

  • Great for starting a LOCO
  • Controls tightly LOCO assets

CON

  • Process not transparent
  • Breadth of talent is limited

Normal Model

  • Chairperson
  • President (Loco contact)
  • Vice-President Treasurer
  • Ordinary Members (4-6)

Election: General (Annual or Bi-annual) Election by all Ubuntu-au Members

ChairPerson

  • Chairs Council meetings (Driving discussion and decisions)
  • Calls Ubuntu-Au elections
  • Ensures that rules and processes put in place are adhered to

President/Vice President

President

  • Serves as the Role of Team Contact for Ubuntu-AU

Vice-President

  • Assists President

  • Maintains records of LoCo membership where necessary

State Based Representative Model (Ideally 7 +- 2 people)

Chair Person (Loco Contact)

  • Chairs Council meetings (Driving discussion and decisions)
  • Calls Ubuntu-Au elections
  • Liaises with Ubuntu-CC
  • Ensures that rules and processes put in place are adhered to

Election: Elected (Annually) by all Ubuntu-au Members OR Elected by Council Members OR Rotational

Web Master

  • Responsible for setting up and maintaining the website(s)
  • Website contact
  • Reports to Ubuntu-au council
  • Seeks approval to change website(s) structure (conducts reviews)
  • Seeks approval to grant members restricted access to website(s)

Elections: Elected (Annually) by Council Members, Nominations from Members.

State representatives

  • State contact person

  • Liaises with LUGS & other organisations

  • Drives goals of Ubuntu-au at a local level

  • Provides advice & support

  • Raises issues (sets agenda items) with the Ubuntu-au Council at Council meetings.
  • Reports back to Ubuntu-au Council on progress of said goals/functions etc.
  • Drives Important events/functions i.e. Release parties
  • Helps with website 'News/Announcement' items
  • Chairs General Ubuntu-au Meetings (when needed)
  • Chairs State Ubuntu-au Meetings (when needed)
  • Helps with Elections

Elections: Elected by Ubuntu members in each corresponding state. (Seats are to remain open if no-nominations have been received. Chair person to assume responsibility)

  • ACT
  • QLD
  • VIC
  • NSW
  • WA
  • SA
  • NT

Other positions

  • Marketing - Media - Publicity
  • Junior contact (Under the age of 18)
  • Regional Reps e.g. Broom, Albany, Dubbo, Bundaberg, Launceston etc.
  • Membership officers

Meetings

  • Ubuntu-au Council- At least every 3 months, more if urgent issues arise. Quorum: 50% of Council members + 1

  • Ubuntu-au General- Once a Month, if agenda items are posted. Quorum: # of Council members + 1

  • Ubuntu-au State- Once a Month, if agenda items are posted.

Notices are to be posted to email lists, Wiki and ubuntu.com.au and Facebook.

Election Process

Ubuntu-au Council

  • Notice to members, Email Lists, Wiki, ubuntu.org.au, Facebook.

  • Nominations called & displayed on ubuntu.org.au, All positions.

  • Each state conducts an online poll to elect rep (if more than one nomination). Only State members eligible to vote. Each state shall maintain its own 'official' membership list.
  • Web Master appointed by council members.
  • Chair person (loco contact), appointed by State Reps OR Elected by membership.